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Author Visit Contract

We want you to have a great author visit! They are such impactful and memorable experiences! We've hosted hundreds of authors in schools and have learned a few things the hard way. To help avoid those issues in the future, we kindly ask that you read and sign the contract before committing to host an author at your school. (Each author you host requires a new contract to be signed.)

_____  I've read through “Author Visits” underneath the EDUCATOR tab on the The King's English website.

_____  I have filled out the The King's English Bookshop Author Visit Request form under the EDUCATOR tab on TKE's website.

_____  I agree to have the visiting author's books for sale at the school and to handle the money for those books.

_____  I understand that the school keeps all money for the books and TKE provides a single invoice to the school at the end which needs to be paid with a check or school credit card. TKE cannot accept any cash payments.

_____  I agree to pick up the books from TKE to sell at the school at least one week before the school visit.

_____  I agree to the 25 book minimum policy. If the school doesn't reach the minimum and TKE doesn't hear from the school within two weeks of the visit, the bookshop will charge the school using the new book the author is touring for in order to reach the minimum. The school will receive copies of the additional books.

_____  I agree to return the leftover books over and above 25 that did not sell to TKE within two weeks of the visit.

_____  I will assign an adult to count leftover books.

_____  I agree to promote the author visit to the faculty, students, and their parents before the visit. 

_____  I have reviewed the author’s A/V needs and can accommodate them.

_____  I agree to have the students supervised at all times. It should not be the responsibility of the author, media escort, or bookstore staff to keep the students in line.

_____  Books are specially ordered for the author visit and are not readily available on TKE's shelves if the school runs out. TKE does its best to order the appropriate amount, but books sales are unpredictable. If you should run out -- or are getting low and see a need for more, please let us know ASAP, and we'll order more. If TKE happens to have enough in stock to take from our shelves, we will do so, but we cannot guarantee this will happen every time.

_____  I understand that TKE is the main contact. I will not be in touch with the publisher or author directly. This will confuse things since TKE handles all of the logistics.

_____  I agree that the school staff will be the only contact with the bookshop -- not parents.

_____  This is a TKE event. We are bringing the author to your school. Please be sure to mention this when introducing the author, talking about the visit, etc.

_____  I will not work with other bookstores on this author visit once I have committed to TKE.

_____  I will respond to TKE’s correspondence in a reasonable amount of time. 


This contract is continually being updated. You must sign a new contract for each author visit.



(Your name here) - print


(Your name here) -sign


(Date) - print


(School Name here)


(Name of visiting author or illustrator)


(Date of author visit)